Privacy Policy

Effective Date: 18 June 2025

1. Who We Are and How to Contact Us

This Privacy Policy applies to Praisen King & Associates (Pty) Ltd, a company incorporated under the Companies Act of Botswana. Our registered company number is UIN BW00005188821. We are the data controller for personal information you provide when using our website or engaging our services.

Registered Office: Plot 2575, CBH Mall, Selebi Phikwe, Botswana
Branch Office: Plot 27172, Ledumadumane, Gaborone, Botswana
Email: management@praisenking.com
Phone: +267 72 980 458 / +267 74 266 261
Website: praisenking.co.bw

2. What Personal Data We Collect

Depending on the service you request, we may collect the following categories of personal data:

  • Full name and date of birth
  • National identity number (Omang number) or passport number
  • Residential and postal addresses
  • Phone number and email address
  • Company name, registration number, and UIN (if applicable)
  • Uploaded identity documents (copies of Omang or passport)
  • Copies of proof of residence (utility bills, bank statements)
  • Shareholding and directorship information
  • Financial information relevant to accounting and tax services
  • Information submitted through our contact or registration forms

3. Why We Collect Your Data

We collect and process your personal data for the following purposes:

  • To provide company registration services, including submitting your application to CIPA on your behalf through the OBRS system
  • To provide accounting, bookkeeping, and financial reporting services
  • To prepare and submit tax returns and compliance reports to BURS on your behalf
  • To register your business with PPADB and other regulatory bodies as instructed
  • To prepare business plans and company secretarial documents
  • To communicate with you about your service requests, invoices, and compliance obligations
  • To comply with our own legal obligations under the laws of Botswana

4. Legal Basis for Processing

We process your personal data on the following legal bases:

Consent

Where you have provided your consent to us, such as by submitting our contact or registration forms and agreeing to this Privacy Policy.

Performance of a contract

Where processing is necessary to fulfil the service agreement between you and Praisen King & Associates.

Legal obligation

Where we are required by law to collect and retain certain data, for example under the Income Tax Act, Companies Act, or Anti-Money Laundering legislation.

5. Where Your Data is Stored

Your data is processed and stored on servers operated by Cloudflare, Inc. Cloudflare's nearest infrastructure to Botswana is located in Johannesburg, South Africa. Data may also be temporarily processed at other Cloudflare nodes globally as part of normal content delivery operations. All data in transit is encrypted using TLS (Transport Layer Security).

Identity documents (copies of Omang, passports, and proof of residence) are stored securely in Cloudflare R2 object storage, accessible only to authorised Praisen King & Associates staff.

6. How Long We Keep Your Data

Active client records

Retained for 7 years from the end of the relevant financial year, in compliance with the statutory requirement for financial and accounting records under the Income Tax Act and Companies Act of Botswana.

Company registration application data

Retained for 3 years after the completion of the registration, unless you engage us for ongoing services.

Contact form submissions

Retained for 12 months unless you become a client, in which case the active client retention period applies.

7. Your Rights

You have the following rights in relation to the personal data we hold about you:

  • Right of access: You may request a copy of the personal data we hold about you.
  • Right to correction: You may request that we correct any inaccurate or incomplete personal data.
  • Right to deletion: You may request that we delete your personal data, subject to our legal retention obligations.
  • Right to data portability: You may request that we provide your data in a commonly used, machine-readable format.

To exercise any of these rights, please contact us at management@praisenking.com. We will respond within 30 days.

8. Identity Documents

Copies of Omang, passport, and proof of residence documents are securely stored in Cloudflare R2 object storage. These files are accessible only to authorised Praisen King & Associates staff members who require them to process your service request. Identity documents are not shared with any third party except CIPA and BURS as required for the provision of company registration and tax services. We do not sell, rent, or otherwise disclose identity documents to any other parties.

9. Cookies

We use only essential session cookies on our website. These cookies are necessary for the functioning of the website and cannot be switched off. We do not use tracking cookies, advertising cookies, or analytics cookies that build a profile of your browsing behaviour. No personal data is collected through cookies beyond what is necessary to maintain your session.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. When we make material changes, we will update the effective date at the top of this page. We encourage you to review this policy periodically. Continued use of our services after any changes constitutes your acceptance of the updated policy.

If you have any questions about this Privacy Policy, please contact us at management@praisenking.com.